Transporting a bike across states or cities in India is often a logistical challenge. Fortunately, Indian Railways offers a cost-effective and safe method to transport two-wheelers via parcel or luggage services. In this guide, we break down the entire process—from documentation to costs—helping you make an informed decision with accurate figures and practical tips.

1. Two Ways to Transport a Bike by Train

a) As Parcel

• Bike can be transported without the owner traveling.
• You need to book at the railway parcel office.
• Delivery depends on parcel van availability.

b) As Luggage

• Bike is transported on the same train as you.
• You must have a confirmed ticket.
• Immediate delivery upon arrival.

2. Documents Required

• Original and photocopy of bike’s RC (Registration Certificate).
• Valid Government-issued ID proof.
• Train ticket (if sending as luggage).
• Parcel booking receipt (for parcel shipment).

3. Step-by-Step Process

For Parcel Booking:

1. Visit the Parcel Office at the boarding station.
2. Fill the parcel form and submit required documents.
3. Get the bike packed (usually bubble wrap + jute bags; ₹300–₹700).
4. Hand over the bike for loading.
5. Receive the receipt and tracking number.

For Luggage Booking:

1. Reach 3–4 hours before departure.
2. Show your train ticket and documents.
3. Get bike packed and submit it to the luggage office.
4. Collect the bike at the destination station’s luggage counter.

4. Charges and Cost Breakdown (2025 Estimates)

• For distances up to 500 km
• Parcel Charges: ₹800–₹1,200
• Luggage Charges: ₹1,000–₹1,500
• For distances between 500 km and 1000 km
• Parcel Charges: ₹1,300–₹1,800
• Luggage Charges: ₹1,500–₹2,200
• For distances between 1000 km and 2000 km
• Parcel Charges: ₹1,900–₹2,600
• Luggage Charges: ₹2,200–₹3,200
• Packing Charges: ₹300–₹700
• Insurance (optional): Approximately 1.5% of the declared value of the bike

5. Things to Keep in Mind

• Fuel tank must be completely empty.
• Avoid last-minute bookings—do it 1–2 days in advance.
• Ensure proper packing to avoid damage.
• Take pictures before packing for insurance claims (if any).

6. Pros and Cons

Pros:

• Cheaper than packers & movers.
• Widely available across India.
• Fairly reliable with low risk of damage.

Cons:

• Delays can occur due to train schedules.
• Limited control over handling.
• Tracking system not as robust as private couriers.

7. Competitor Comparison: Railways vs Other Bike Transport Options

Indian Railways

• Cost: ₹800–₹3,200
• Speed: Medium
• Tracking: Basic (Manual)
• Safety: Moderate
• Availability: Pan India

Bike Transport Services

• Cost: ₹2,000–₹6,000
• Speed: Medium to High
• Tracking: Online & Real-Time
• Safety: High
• Availability: Urban & Semi-Urban areas

Packers & Movers

• Cost: ₹3,000–₹7,000
• Speed: High
• Tracking: Online
• Safety: Very High
• Availability: Urban Only

Popular Competitors in the Market:

• Agarwal Packers & Movers
• Gati KWE
• SafeExpress
• RailRestro (bike logistics aggregator)

8. Final Thoughts

Indian Railways remains one of the most economical and accessible ways to transport a bike in India, especially for budget-conscious individuals and long-distance relocation. With proper planning, paperwork, and packing, you can ensure a smooth and safe transport experience.